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How can I handle the printing needs of my company more efficiently? |
We’ve found that efficient print management depends on three components:
• Streamlining your print management – Why waste time, effort and money chasing different vendors for every project? It’s more efficient to find one direct marketing company that can handle all your print needs. At Mail Print, we’re proud to be a complete partner in your direct marketing, not just another vendor.
• Budgeting for results – Just being economic doesn’t make a marketing campaign successful – it takes results. That’s why Mail Print is devoted to high-response marketing techniques, such as Variable Data Printing and Personalized URLs. We can help you choose and implement a direct marketing campaign that maximizes your budget and return on investment.
• Work with an expert – Mail Print has helped hundreds of clients make their print management easier and more cost-effective. Whether it’s creating a Web-to-Print portal for your company or helping you avoid common mistakes that can squander a direct marketing budget, we’ll help you to increase your profit margin. |
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I require high security, what measures do you take? |
Working in an underground complex has definite advantages. The entrance into our facility is monitored by security staff and video surveillance 24/7/365, using photo ID badges and car stickers to identify eligible employees. On evenings and weekends all vehicles are stopped and identified before entrance is authorized. Entrance to our building is further secured with programmable electronic locks that allow us to monitor and control who enters the building.
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How do you protect my data? |
Mail Print takes the care and storage of your data seriously:
Data
• Old data and artwork is kept in an archive with very limited access.
• Data and artwork in the archive is kept no longer than 2 years.
• The only other place that old data exists is on Mail Print’s backup tapes.
• Back-up tapes older that one year are incinerated to ensure total data destruction.
• Data is always stored on servers, never on desktop computers. This ensures that the data will not be lost in the event of a desktop failure. It also ensures that the data will be stored on secure servers in a locked room and can be password protected.
• Backup tapes are stored off-site for additional protection.
Personnel
• Access to Mail Print’s network is restricted and can only be accessed by users with a valid login and password. No terminal in the building can be accessed without proper credentials.
• Mail Print’s network security is enforced using Microsoft Active Directory technology.
• We use a role-based approach to security to ensure that only authorized individuals have access to your protected data. |
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Confidentiality is a concern of mine, what is your policy? |
We respect our clients’ right to privacy and take every precaution to protect the information entrusted to us. Any information gathered is extensively safeguarded with physical and technological barriers. Mail Print will never sell collected information to a third party.
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I need fast turnaround, what do you offer? |
Mail Print has years of experience consistently accomplishing fast turn times for our clients. Call 1.800.660.0108 or email mailprint@mailprint.com to discuss your individual needs and the ways we can help you meet your deadlines.
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How do I know I'll be in the mail on time? |
Mail Print is dedicated to making sure our clients’ projects are released to the post office as promised. Speed and flexibility are the keys to our success in consistent on-time delivery.
• Mail Print’s Design team operates with in-depth knowledge of postal regulations, ensuring your materials will process without delays.
• Each member of the Mail Print Pre-Press staff has direct access to two workstations, and our offset pressroom contains multiple presses in various sheet sizes.
• We run four Indigo digital presses so that we can split large jobs, as well as accommodate our regular production needs.
• Our bindery is designed with the most trusted and solid equipment available - built to meet the time-sensitive needs of our clients.
• Our mailing department can accommodate virtually all of our clients’ mailing needs no matter how big or small. |
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How do I keep my list effective over time? |
A clean list is a successful list. And a clean list means correct names and addresses, accurate spelling, up-to-date and complete information, and no duplicate names. Test mailings should be done periodically to clean up your list. We recommend cleaning your list multiple times throughout the year.
Mail Print also offers the following services:
• Merge/purge and de-duplicating of address records
• Data appending
• NCOA - National Change of Address Processing
• CASS certifying
• Postal presorting
• Key coding
• Data standardization |
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How do I start ordering? |
Our Customer Service Team would love to help you set up your account, upload your lists and schedule your orders. Mail Print also offers free online training to guide you through using your account.
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How quickly can a marketing portal be set up for my company? |
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Our out-of-the box Marketing Communications Portal solution can be up and running for your company within about three weeks. However, many organizations also request additional functionality, customizations and integrations, typically increasing set-up time to 45-60 days. |
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What types of marketing assets and materials can be included in a marketing portal? |
Mail Print’s Marketing Communications Portal provides a single, easy-to-use interface that allows users to deploy:
In addition, the portal allows users to access and download digital marketing assets such as: - Photographs
- Customizable PDFs
- Audio and video files
- Print advertisements
- Commonly used forms and documents
- Logos
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How much does a Marketing Communications Portal cost? |
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Implementing our Marketing Communications Portal with standard features can be very affordable and quick. However, many organizations find added value in custom-programmed functionality, such as integrating their database and targeting tools or connecting our portal to 3rd-party email, CRM or ERP systems. A phased deployment can be developed to match your needs and budget. Please contact us so we can learn about your needs and provide you with an estimate. |
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How can I get our locations to use our marketing portal? |
User adoption is one of the most important elements for achieving results with a marketing asset management system, which is why we’ve designed our Marketing Communications Portal to be easy to use while providing valuable tools for the end users. See just how easy and intuitive the system is: watch our online video demo or request a live demo.
Here are some ways companies increase user adoption with Mail Print’s portal:
- Provide access to your corporate database through the portal, or allow users to upload their own lists.
- Centralize ordering for all your marketing materials within this single system, helping users save time and effort.
- Allow users to customize marketing and print materials for use with their local audiences.
- Support your users’ marketing efforts with split-billing configurations.
- Improve your users’ results by including “best practices” marketing guidance within the portal.
- Speed adoption and satisfaction by integrating Mail Print’s in-bound and out-bound customer service and support.
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